Administrative Assistant (Part-Time)

Administrative Assistant (Part-Time)

Industry: Corporate Training

Compensation: Hourly wage will be discussed early in the application process

Location: Tallahassee, FL with some travel required for training seminars

Schedule: Approximately 20-30 hours per week. Core hours for Tuesday, Wednesday, and Thursday are 9:00 AM to 4:00 PM. Flexibility is required for client training seminars which may start as early as 7:00 AM. Typically, work will be in-office Tuesday - Thursday with optional remote work available on Mondays and Fridays.

Summary of Qualifications:

• 3+ years of professional administrative experience
• Strong attendance and punctuality
• Persistence, follow-through, and strong organizational skills
• Excellent attention to detail, initiative, and problem-solving abilities
• Proficiency with computers, standard office software, and IT
• Clean driving record and reliable transportation
• Clean criminal background and credit check
• Professional attire and cleanliness that reflect an executive presence

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Full Job Description:

A little bit about us: Rainey Leadership Learning (RLL) facilitates leadership development through research-based assessments and applied learning. At RLL, we partner with leaders from global and local organizations, which are dedicated to bettering their communities. We are a boutique training company offering sustainable leadership development programs grounded in behavioral science, positive psychology, and neuroscience. Our commitment is to achieve measurable outcomes for our clients.

The size of RLL is our strength. Being a small-sized, privately held consulting firm allows us to remain agile and responsive in an ever-evolving leadership development landscape. Unlike publicly traded entities, our focus is not on maximizing shareholder value but rather on making decisions that benefit our employees and clients. We are not a fledgling startup at the mercy of venture capital; instead, we are a solidly established consulting firm that has helped numerous organizations with their leadership development needs.

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Ideal Personality Traits for This Position:

• Detail-Oriented and Organized: You can focus on meticulous details and keep your files and events organized.
• Analytical and Resourceful: You have a knack for identifying problems, digging until you find the root cause, and recommending changes to address those problems.
• Accountable: You take responsibility for your outcomes and to deliver on your promises.
• Technically Savvy: You are comfortable with working on computers, managing online calendars, utilizing the Microsoft Office Suite of Products, and managing virtual meetings using platforms like Zoom and Microsoft Teams.
• Customer-Centric: You have excellent customer service and communication skills.
• Naturally Helpful: You enjoy helping your team members as well as helping others achieve greater potential.
• Quick Learner: If you don't know how to do something, you're able to quickly pick up the skills necessary to do your job.

If this describes you, please read on!

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Essential Tasks of the Administrative Assistant:

• Provide administrative support to the CEO regarding client communications, technology software, and training matters.
• Maintain current and prospective client databases with accuracy.
• Collaborate with Sr. Trainer/CEO to prepare training materials and organize workshop supplies and participant gifts within 72 hours prior to events.
• Attend workshops and training sessions with the Sr. Trainer/CEO.
• Build and maintain positive client relationships through clear and empathetic communication.
• Document client interactions and follow-up actions accurately in the shared drive.
• Manage multiple concurrent projects effectively, ensuring timely completion aligned with RLL goals.
• Plan logistics, scheduling, and follow-up for off-site training seminars and workshops.
• Take pertinent and legible notes during training and coaching sessions.
• Organize and manage virtual meetings using platforms like Zoom and Microsoft Teams.
• Plan and edit in-person and virtual leadership training programs and associated curriculum under direction of the CEO and training team.
• Work with accounting/bookkeeping personnel to create invoices (as needed).
• Perform other office duties like mailing letters/items, ordering supplies, etc.

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• 3+ years of professional administrative experience.
• Associates degree preferred, but not mandatory.
• Ability to work Tuesday, Wednesday, and Thursday between the hours of 9:00 AM to 4:00 PM.
• Flexibility to work client training sessions, which sometimes start as early as 7:00 PM. Note that RLL typically has 2-3 training seminars each month.
• Strong attendance and punctuality.
• Persistence, follow-through, and strong organizational skills.
• Excellent attention to detail, initiative, and problem-solving abilities.
• Proficiency with computers, standard office software, and IT.
• Experience in planning logistics of off-site training and workshops.
• Experience with organizing and managing virtual meetings using platforms like Zoom or Microsoft Teams.
• Proficiency with project management software like Monday.com or Trello (preferred, but not mandatory).
• Clean driving record and reliable transportation.
• Clean criminal background and credit check.
• Ability to lift and carry up to 30 pounds of training materials and stand for extended periods during workshops.
• Professional attire and cleanliness that reflect an executive presence.
• Dedicated home office that is free from distractions and is equipped with high-speed internet.

We believe that investing in our employees provides the greatest return. We are pleased to offer:

• Hourly wage commensurate with your professional experience and skills. Note that your expected hourly wage will be discussed early in the application process.
• Company laptop and notepad.
• Free and discounted dental services (basic cleanings, x-rays, and fillings at no cost; crowns and bridges at lab cost only).
• Flexible work schedule.
• Ability to work a mix of at-home and in-office hours.
• A budget dedicated to internal and external training opportunities.

If you think you'd be a good fit, we've love to see you apply!

Rainey Leadership Learning does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.