Business Operations Associate

Job Description:

Semafor is seeking a Business Operations Associate to assist the Business Operations team by providing administrative support across accounts payable and spend management, travel administration, and general office management.  The ideal candidate will be a detail-oriented professional with experience in accounting and finance with the desire to be on the ground floor of a rapidly growing startup and the opportunity to be involved in an array of cross functional roles and projects. The successful candidate will be comfortable working independently and as part of a team, with the ability to adapt to changing priorities in a fast paced, high energy environment.

What You’ll Do:

Finance & Operations Support

• Manage the Travel and Expense management system, Nexonia.
• Review and approve/reject expense reports as required, communicate any problems to the users prior to rejection.  
• Provide instruction to Nexonia users as needed and help users fix problems proactively.
• Alert Controller/Finance Director of any expenses submitted outside of policy prior to approval/rejection.
• Audit and process expense reports and purchasing card transactions in compliance with IRS guidelines and company policies.
• Regularly audit and report on T&E trends, recommending process improvements as needed.
• Collaborate with the finance team in implementing a new global expense solution 
• Assist with accounts receivable processes, including invoicing and payment tracking.
• Provide the Editorial team assistance tracking Contributor agreements and SOW’s.
• Provide Editorial team assistance with monitoring subscriptions.
• Look up payment status in bill.com when queried.
• Provide assistance with ad hoc projects.
• Assist the Finance team in other initiatives aimed at improving the financial performance of the business.

Office Management

• Assist with general office management for fast-paced open office spanning newsroom, sales and marketing, and finance teams. 
• Coordinate with the Office Building Facility team on repairs, problems. 
• Order, maintain, and restock inventory of office supplies, kitchen area of snacks, beverages, cups, utensils, etc.
• Coordinate the maintenance of office equipment including printers and copiers, as well as security cameras, alarms, etc. 
• Greet visitors and manage front desk operations as needed.
• Assist with company-sponsored internal events and employee recognition programs.
• Support in-offices human resource processes including assisting with employee onboarding and offboarding processes.
• Assist with special projects as needed.

What You Offer

• Associate’s or Bachelor’s Degree in Finance, Accounting, or related field from an accredited university or college.
• 2 years of experience in a finance or administrative role.
• Experience with accounts payable.
• Experience with accounts receivable is a plus.
• Excellent Microsoft Office Skills with a strong emphasis on Excel.
• Strong attention to detail, proven organizational and time management skills.
• Excellent interpersonal skills and works well in a team environment.
• Ability to handle confidential information with discretion.

What We Offer

• Inspiring, collaborative, supportive, high-energy growth-company culture
• Career advancement - we have a culture that prioritizes internal promotion and career growth 
• Semafor Equity Ownership - all employees have ownership in Semafor
• Flexible Paid Time Off - take off as much time as you need - we support work / life balance
• Medical, Dental & Vision insurance - Semafor pays 100% for employees in benchmark plans
• Health Savings Account (HSA)  - with monthly $$ employer contribution
• 401(k) Retirement Plan Option
• Modern and casual office environment with various amenities

Compensation: 

The base salary for this position at the time of posting will range from $65,000 - $75,000 per year. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility and qualifications. Work from home 1 day per week (In-house 4 days/week).