Human Resources Assistant

The Human Resources Assistant plays a key role in the HR Department under the guidance of the Talent Acquisition Manager, acting as a vital link between HR, staff, candidates, and new hires. This position encompasses a broad range of responsibilities, including recruitment, onboarding, new hire orientation, event coordination, responding to employee and applicant inquiries, and providing general administrative support.

About Us: Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education and more.

Compensation: $23.53 - $27.83 per hour, depending on experience.

TVHC offers compensation ranges that are determined by a thorough market-based analysis and are fully disclosed in accordance with California law. The pay for a selected candidate is determined by a variety of factors to ensure fair and equitable compensation. These factors include the candidate's experience, education, skills, training, licensure, certifications, and the specific scope of the role. We are committed to providing a competitive compensation package that extends beyond base salary, designed to support the health, wealth, and career development of our employees.

Responsibilities:

• Coordinate the onboarding process for new hires, ensuring all required documentation (e.g., background checks, physicals, immunization records) is collected and processed in a timely manner.
• Support recruitment efforts by assisting with job postings, coordinating screenings, interviews, site visits (virtual/in-person), and job fairs.
• Maintain accurate and up-to-date documentation for new hires, transfers, promotions, and other HR-related checklists.
• Assist in drafting offer letters, promotion letters, and other employee correspondence.
• Assist with new hire orientation (NHO), including preparing orientation packets, coordinating presenters, and ensuring a seamless onboarding experience.
• Set up new hires in the HRIS system, creating and maintaining personnel files while ensuring all required documents are properly stored.
• Collaborate with the Credentialing department to gather necessary information from new hires.
• Manage E-Verify, I-9 processing, and EDD new hire reporting, ensuring compliance with regulations.
• Track and process Employee Referral program submissions, ensuring timely and accurate documentation.
• Coordinate bilingual testing and ensure proper documentation for payment processing.
• Manage the onboarding and orientation process for volunteers, externs, precepting students, and interns.
• Oversee HR “HELPDesk” requests (email, voicemail, in-person) and assign them to the appropriate HR team member for resolution.
• Coordinate logistics for HR meetings and new hire orientations, including catering and office supply management.
• Ensure HR documentation is properly stored and archived, periodically reviewing files for compliance and accuracy.
• Monitor the on-call and temporary status of staff to ensure accurate recordkeeping.
• Process employee requests, including scholarship applications, tuition reimbursements, and work schedule agreements.
• Generate and analyze reports as needed, such as those related to employee birthdays, anniversaries, promotions, and new hires, etc.
• Manage employment verifications through HRIS and handle correspondence from HR e-fax, including NHSC/BHW verifications.
• Perform other administrative and HR-related duties as assigned by HR department managers.

• Associate's degree (AA) in Psychology, Business, Sociology, or a related field required.
• Minimum of two (2) years of experience in an administrative role required; experience supporting HR, the Board, or executive leadership is preferred.
• Experience in a Federally Qualified Health Center is a plus.

Qualifications:

• Strong communication skills, both written and verbal.
• Exceptional organizational skills and attention to detail.
• Maintains utmost confidentiality in all matters pertaining to HR.
• Demonstrated ability to build the trust and respect of staff, colleagues, external contacts, and other organizational members
• Must have problem-solving skills, including creativity, resourcefulness, timeliness.
• Must be able to travel to various TVHC sites as needed.

We offer excellent benefits including: medical (100% paid co-payments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more.