Payroll Coordinator

We are seeking a detail-oriented and experienced Payroll Coordinator to administrate payroll processing, benefits and compliance. The ideal candidate will have 3-5+ years of direct payroll experience, a strong understanding of ADP Workforce Now, and expertise in multi-state payroll administration, tax compliance, and benefits coordination. This role ensures accurate and timely payroll processing, compliance with federal, state, and local regulations, and annual reporting requirements and other state-specific filings.

Key Responsibilities:

• Payroll Processing & Administration:
• Process semi-monthly payroll using ADP Workforce Now.
• Manage time and attendance records, ensuring accuracy before payroll submission.
• Review and verify payroll entries, deductions, and adjustments.
• Handle off-cycle payroll runs, retroactive pay, and final pay calculations as needed
• Multi-State Payroll & Compliance:
• Administer payroll for employees across multiple states, ensuring compliance with CA and other state labor laws.
• Maintain knowledge of federal, state, and local payroll tax laws, including withholding, unemployment, and wage/hour laws.
• Ensure compliance with wage garnishments, levies, and child support orders.
• Prepare and file required state and federal payroll tax reports. 
• Benefits & Payroll Integration:
• Coordinate payroll deductions for benefits, retirement plans, and other voluntary contributions.
• Collaborate with HR and Benefits teams to manage open enrollment payroll changes.
• Reconcile benefit deductions and resolve payroll discrepancies.
• Reporting & Year-End Compliance:
• Prepare and submit EEO-1, CA Pay Data Reporting, and other required filings.
• Assist with year-end payroll processing, including W-2 and ACA reporting.
• Support internal and external audits related to payroll and compliance.

• Education: Bachelor's degree in a related field.

• 3-5+ years of direct payroll experience, with expertise in ADP Workforce Now payroll administration.
• Strong understanding of CA payroll laws and multi-state payroll regulations
• Experience with EEO-1, CA Pay Data Reporting, and annual tax filings.
• Knowledge of payroll tax withholdings, unemployment insurance, and compliance requirements.
• Familiarity with labor laws, tax regulations, and benefits compliance (ACA, FLSA, FMLA, etc.).
• Proficiency in payroll systems including ADP Workforce Now, Excel, and HRIS/payroll systems
• Ability to troubleshoot payroll issues and ensure accurate payroll processing.
• Strong attention to detail and confidentiality in handling payroll data.
• Excellent problem-solving, analytical, and organizational skills
• Ability to multi-task and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.
• Familiarity with workers' compensation payroll reporting and 401(k) contributions management.

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k fund
• Over four weeks of PTO per year
• Health and wellness benefits, including free gym membership
• Quarterly team-building events
• Free lunch Friday

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.