Proposal Manager

Summary:

As the proposal manager, your primary focus is to lead and manage the request for proposal (RFP) process from start to finish. The Proposal Manager will assist in the identification of proposal opportunities; manage all aspects of proposal preparation, coordinating reviews/writing assignments, revision, and submission; and coordinate inputs from sales, marketing, technical, legal and finance departments.

Core Responsibilities:

· Analyze request for Proposals (RFPs), produce a high-level summary and quickly provide a snapshot to all involved departments on the proposal requirements.

· Remain fully informed at all times of solicitation requirements and ensure compliance with all proposal requirements

· Lead proposal development meetings (Kick-off, Daily Stand-ups), assign proposal responsibilities and milestones

· Oversee the planning and execution of the team's proposal activities, including adherence to companywide standards and best practices for developing proposals.

· Oversee project management of the RFP lifecycle for multiple proposals at the same time.

· Read, review, analyze, and interpret RFP and all supporting documents for special requirements; summarizing and ensuring all departments involved have most current information.

· Adhering to all requirements and comply with requisite format standards, including but not limited to all government or regulatory instructions or requirements pertaining to bid preparation and submission guidelines.

· Managing proposal schedule, including establishing master schedule, enforcing milestones, managing adjustments to schedules, and ensuring on-time delivery of a fully compliant proposal response.

· Communicate proposal requirements with other departments and proposal coordinator(s) to ensure internal deadlines are met.

· Understand the activities of the entire federal government proposal process, from pre-RFP through customer debriefs

· Develop proposal compliance matrix and fulfill requirements through proposal development effort.

· Develop collaborative relationships with Account Managers and stakeholders, building rapport to collaborate on effective capture, Go/No Go and proposal processes to achieve new business goals.

· Maintain and utilize business development metrics, such as win and capture rates, and identify industry trends and internal lessons learned to drive effective capture, Go/No Go and proposal activities.

· Develop best practices and implementing policies and procedures across the entire proposal team for quality assurance, time and task management, and standard communication protocols.

· Review and edit materials for compliance, messaging, completeness, and correct grammar and formatting

Qualifications Requirements:

·        10+ years of experience writing, preferably responding to RFPs/RFIs

·        Proficient in the use of Microsoft Office Suite, Adobe Pro and similar tools

·        Experience with professional writing techniques and best practices.

·        Experience working with shared leadership in a cross-functional team.

·        Ability to manage multiple projects simultaneously while prioritizing timelines.

·        Highly organized and detail-oriented, team player.

·        Strong communication and time management skills.

·        Ability to work within a team environment as well as independently.

·        Criminal Justice/corrections/government background is a plus.

·        Shipley or similar formal proposal management training is preferred.

Education Requirements:

·        Bachelor’s degree in marketing, business communications, or equivalent from accredited university is preferred.

• Generous amounts of time away from work to promote a healthy work-life balance. We offer unlimited paid vacation days in addition to 11 major holidays per year.

• Access to Medical, Dental and Vision insurances with company contributions for you and any covered dependents.
• Life Insurance, Short-Term Disability Insurance and an Employee Assistance Program provided to you at the company's expense.
• Ability to contribute to a company sponsored 401(k) retirement plan with company match on your contributions.
• Opportunities for growth along our clearly defined Career Path, including mentorship and leadership development programs to help you achieve all of your career goals.

Track Group Inc is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or belief, marital status, pregnancy status, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)