HR and Office Assistant - student job

At Front Row, we partner with leading brands to accelerate their ecommerce growth. We leverage our capabilities and proprietary technology to design, market, distribute and accelerate brands on a global scale. We’re continually cultivating functional areas of expertise and retaining the highest caliber of talent — while sharing knowledge and data, creating efficiencies, and looking at every aspect of our client’s business from a 360° perspective. We work effectively to give every client the hands-on support, niche knowledge, and first-access they need to win in the world’s most competitive commerce markets and make each of our six capabilities the first to act on the next big things.

We live for the exchange of energy between brands and audiences, you should too, and we’ve made it our mission to expand every brand’s market share and heart share. Because we believe every transaction has the potential to be transformational.

About our People & Culture Team

Our People & Culture Team is currently looking for an enthusiastic and driven HR and Office Assistant to complement our team in Bratislava. This role poses a great opportunity to gain insight into People and HR Operations as well as general office management. You will assist with a mix of tasks that support our team's mission to enhance employee experience and promote a vibrant company culture. 

This is a part-time student job and we expect it to be 5-10 hours per week to start with. There is a possibility to increase to the maximum of 20 hours per week with time. The weekly amount of hours will fluctuate depending on the week.

How would you spend your time if you joined us?

About 40% @People and HR admin:

• Help out with employees onboarding (e.g. organizing medical checks) & employee offboarding
• Support absence management admin
• Business travel reports processing
• Health & safety processes admin
• Administration of the monthly meal contribution
• Support documentation & maintenance of internal processes (e.g presentations, building internal Wiki content, etc..)

About 30% @General admin:

• Support with administrative tasks such as scanning and copying of receipts, preparing expense reports
• Pick up deliveries
• Manage the post office agenda

About 20% @People happiness:

• Co-design and co-organize team buildings and team spirit events alongside our Office Happiness Manager
• Help us find the best activities/restaurants/event venues for these events
• Delivery of some of our benefits (e.g. office massages organization)
• Help us co-create our internal monthly newsletter

About 10% @Employer Branding:

• Document life @FrontRowSlovakia (taking pictures, recording videos, etc.)
• Support with content creation for social media

Who Are You?

• You are currently enrolled as a university student, for instance studying business administration, psychology, communication, or a similar field – ideally focusing on HR, but this is not required
• You speak fluent Slovak & English
• You have the desire to learn more about People processes, core HR and workplace culture
• You take over the responsibility for your tasks with high detail- and quality-orientation 
• You have the drive to be good at what you do and constantly look to improve and learn
• You have a down to earth personality – we don't take ourselves too seriously and like to have fun & joy at what we do
• Integrity, transparency and willingness to give & take constructive feedback are an integral part of how you conduct yourself

What's in it for you?

• Opportunity to dive into the world of HR/People & Culture and the general functioning of an office environment
• A chance to see what a digital marketing agency life looks like
• Wage: 7 EUR per hour
• Flexible working hours to accommodate your academic schedule
• Regular team building & team spirit events
• International team with English as our main language
• Relaxed and dog-friendly work environment
• Annual volunteer days
• Hybrid work in our brand-new office in Bratislava Old Town

What can you expect in terms of the process?

1. First Chat (15 minutes with Dominika who will tell you more about the role)

2. Second Chat (~45-minute in-person meeting with the People & Culture team)