Sales Administration Assistant

Prescott's, Inc is a leading company in the medical device industry, dedicated to providing high-quality equipment and exceptional service to healthcare professionals. We specialize in the distribution and refurbishment of advanced surgical instruments, including anesthesia machines and other crucial medical equipment. At Prescott's, Inc, we value innovation, efficiency, and patient care, and we strive to support our clients in delivering the best medical services possible

Prescott's, Inc is seeking a detail-oriented and motivated Sales Administration Assistant to join our dynamic Sales team. The ideal candidate will be responsible for supporting the sales team by handling administrative tasks, ensuring smooth sales operations, and maintaining accurate records. This role involves processing orders, managing customer inquiries, preparing reports and coordinating between departments to facilitate sales activities.

Key Responsibilities:

• Customer Service. Being the primary point person for all inbound phone calls to the Sales department.
• Assistance to the Sales Manager.
• Processing of parts orders.
• Processing of full microscope orders.
• Fulfillment of warranty orders.
• Packing and shipping of parts and warranty orders.
• Verbal and digital communication to the field team with questions and updates on parts and full microscope orders.
• Digital and in-person communication and updating of the Production and Optics plan boards.
• Updates and maintenance of the Production Schedule and other Sales department spreadsheets in Sharepoint.
• Invoicing. As a backup to the current invoice processor.
• Digital inventory processing. Familiarity to Inventory transfers, harvesting, digital refurbishing, pick/pack and fulfillment.
• Quality Control. Learning and being an additional resource for quality control processes and procedures.
• Utilization and data entry into Qualio (Quality Control Dashboard) of warranty instances.
• Management and logistics of tabletop microscope rental fleet.
• Communication in real time with all colleagues and customers is critical for efficient day to day operations.

• The ideal candidate will be a team player who works well with others in the department.

Key Expectations:

• Punctual timekeeping and good attendance will be very important.

• Communication in real time with all colleagues and customers is critical for efficient day to day operations.

• The ideal candidate will be a team player who works well with others in the department.

• Experience with all the Microsoft Office suite tools (Excel, Word, Outlook, Teams, SharePoint, Etc.)
• Familiarity with ERP software (Oracle / NetSuite preferred).
• Fast learner.
• Fast paced environment.
• Motivation. Self-motivated and results driven.
• Communication. Strong communication skills (Telephone, email and in-person)

What we offer:

At Prescott’s, we prioritize your well-being and growth with a comprehensive benefits package including vacation, medical, dental, and vision coverage, as well as a 401K plan with company matching, life insurance, long term and short disability, accident insurance, critical illness, and hospital indemnity. But we don't stop there – we're committed to your continuous learning and development, offering opportunities for training, workshops, and certifications. Our fun and inclusive work environment celebrates diversity and fosters growth, making every day an opportunity to thrive.