People Operations Associate

Position Summary

Teach For All is seeking a highly organized and detail-oriented team member to join our global team. As the People Operations Associate at Teach For All, you'll play a vital role in supporting a global community of changemakers developing collective leadership to ensure all children can fulfill their potential. You will be an integral part of our dynamic People Operations team, responsible for ensuring the smooth and efficient operation of our core people functions for our staff members based in over 25 locations around the world. This includes managing international payroll and benefits, maintaining critical employee data, and contributing to a positive and supportive work environment.

Key Responsibilities

International Payroll & Benefits:

• Collaborate with a global team to track and maintain key information related to international payroll submissions, salary changes, and employment updates.
• Fully manage the monthly international payroll invoice submissions on our financial systems (Concur) and associated processes (approximately 40 complex invoices per month).
• Ensure timely and accurate payments to global benefit vendors by processing and posting invoices.
• Reconcile annual leave information for staff members based on various local payroll requirements.

Administration and Data Management:

• Maintain Staff pages/Organizational chart based on latest changes. Identify missing information and draft communications for follow up.
• Create and maintain the annual public holiday schedule for all our locations of hire. 
• Support with ad hoc People Ops administrative tasks as needed, including but not limited to – additional invoice processing on the finance system, creating monthly updates email for key operations team members, folder creation, archiving, maintaining integrity of employment data.
• Assist with data requests for regulatory and audit filings 
• Support team with HR draft communications, such as employment verification letters, visa support letters.
• Conduct Right to work checks for new incoming staff members in the UK.

Employee Support & Team Culture:

• Support with Staff member linked requests - business card ordering, staff celebrations, etc.
• Manage team celebrations (birthdays, years of service anniversaries, etc) to foster a positive and appreciative work environment
• Coordinate team calls, check-ins, and annual planning meetings, ensuring agendas and follow-up are handled effectively

Key Competencies

• 2-4 years of relevant work experience (HR admin experience is preferred)
• Comfort with Microsoft Office applications and GSuite
• Intermediate Excel skills (filters, pivot tables, Vlookup etc.) required
• Detail orientation, experience in record keeping and ensuring consistency
• Reliable; strong executor and ability to work independently.
• Strong organizational skills, happy to offer behind the scenes support to the team.
• Quick learner - they should be able to learn how our systems work quickly.
• Demonstrates good judgement and instinct while having access to handling sensitive information
• Ability to manage multiple streams of work.
• Work effectively in a fast-paced, deadline-driven, dynamic, and globally dispersed team environment.
• Team player and open to working flexibly with a small team tackling various shifting priorities.

Compensation

Salary for this position is competitive and dependent on country of hire, prior work experience and includes a comprehensive benefits package.

Work Authorization

Please note, this position is not eligible for employment visa sponsorship. All candidates must possess local permanent work authorization/permit in order to be considered. 

Travel and Hours

Travel is possible when it is safe to do so and in accordance with local travel guidelines. Given that we work across different time zones, some non-traditional hours for early or later calls are an expectation of this role. 

Apply now

Please submit your resume or curriculum vitae and a one-page letter of motivation in English directly online. Your letter should summarize motivations for your application and how your skills and experience align with the terms of this opportunity.   

Applications are reviewed on a rolling basis. Therefore, candidates are encouraged to apply at their earliest convenience.

About Teach For All

Teach For All is a global network of 60 independent, locally led and governed partner organizations and a global organization committed to developing collective leadership to ensure all children fulfill their potential. Each network partner recruits and develops promising future leaders to teach in their nations’ under-resourced schools and communities and, with this foundation, to work with others, inside and outside of education, to ensure all children are able to fulfill their potential. Teach For All’s global organization works to increase the network’s impact by capturing and spreading learning, facilitating connections among partners, accessing global resources, and fostering the leadership development of partner staff, teachers, and alumni.

Our Commitment to Diversity and Inclusiveness

We are committed to building a diverse and inclusive organization that inspires individuals of all backgrounds – across nationalities, races, ethnicity, religions, political views, economic backgrounds, sexual orientations, physical disabilities, languages, ages, genders and prior experiences – to bring their full selves to the work of ensuring educational opportunity for all.

In order to maximize our effectiveness in fulfilling Teach For All’s mission, we also feel it is important to focus on increasing representation and inclusiveness with respect to two dimensions in particular: we prioritize diversity of geography because this can help us quickly understand and connect with the diverse cultures and geographies of the world. We also prioritize increasing the representation and inclusiveness of team members who themselves have experienced the inequities we’re working to address by nature of sharing the background (e.g. economic, racial and ethnic, religious) of the most disadvantaged groups in their countries.