Payroll Assistant Part-Time

The Office Group is a leading flexible workspace developer and operator. For over 20 years we’ve been setting the standard of what the workspace experience should be, and today our growing portfolio of over 70 quality and distinctive space with 30,000 members across London, the UK and Germany. 

We continue to redefine the workspace experience and challenge the status quo. By championing greater flexibility and hospitality-style service, top amenities and sought-after locations, we’re empowering the way businesses, and their employees work today. And we’re committed to acting with environmental and social responsibility, making conscious choices when designing, building and servicing our spaces.

Our innovative and wellness-focused approach doesn’t stop at our buildings, living by our values to create a supportive, collaborative and creative environment where everyone can thrive.

The Role

The Payroll assistant will be involved in all aspects of payroll processing for approx. 700 employees across 6 payrolls. This position is 3 days in the office (22hours per week).

You will have a good understanding of payroll and tax legislation, the ability to multitask and prioritise in a fast-paced environment to ensure deadlines are met. You will be working closely with the payroll manager and people team to ensure all administration and payroll changes are processed each month

This role would suit someone who is comfortable dealing with various stake holders both internally and externally including our payroll, pension and benefits providers and HMRC.

You will have excellent attention to detail, strong numerical skills, and be flexible whilst ensuring all deadlines are met. You will need experience of dealing with an external payroll outsourced provider within a similar role and good knowledge of the end to end payroll and benefit process.

Payroll

• Assist with all aspects of UK payroll processing for approx. 650 employees across 5 payrolls.

• Liaise with ADP our outsourced payroll provider.

• Process all statutory payments and carry out manual calculations if needed

• Experience of dealing with season ticket loans, cycle to work and AEO

• Collect and process all variable pay items (commission, overtime, expenses etc.)

• Ensure employees are enrolled into pension as appropriate and all changes are captured In the payroll

• Ensuring monthly pension contributions are paid over to meet pension regulators deadline for  2 pension schemes

• Understanding of calculation of statutory payments such as SSP, SMP and SPP

• Support with year-end process including producing P11D's, P60's.

• Assist with the German payroll preparation for 40 employees when required. (Training will be provided )

• Liaise with HR business partner in Germany to ensure all changes are captured and transferred to Celergo

Reporting

• Assist with journal preparation for monthly payroll journals

• Answer and prepare ad hoc salary data request from wider finance team

• Prepare and submit employee reports as required

• Support with ensuring that all payroll and tax queries are answered in a timely manner.

• Liaise with HMRC to ensure all enquiries are answered.

• Communicate with the various benefits providers to update starters and leavers as appropriate

• Ensure pension providers are updated with all employee data changes on a monthly basis

Skills and Knowledge

• At least 2+ years experience processing monthly UK payroll

• Good understanding of UK PAYE legislation, RTI and pension auto enrolment

• Experience working with payroll systems - Previous experience of ADP iHCM / Celergo or ADP multi country an advantage

• Excellent knowledge of Microsoft excel including V look ups is essential

• Ability to respond in a clear professional manner to any queries

• Understanding of benefits reporting Desirable

At The Office Group, we know that  work isn’t just about working. We offer all of our employers a fantastic range of benefits, including;

• 28 days annual leave pro rata

• 2 weeks work from anywhere
• Annual leave purchase scheme
• Healthshield
• LinkedIn learning
• Study support
•  5% Pension scheme
• Life Assurance
• Discounted Gym membership
• Season Ticket Loan
• Cycle to Work Scheme
• 25% Discount at The Office Group Cafes
• Summer and EOY events

• Discounted event spaces