Executive Assistant/Bookkeeper

Job Title: Executive Assistant/Bookkeeper

Location: Remote

Work Shift: PST (occasional flexible working hours)

Working Hours: 20 hours per week (Part-time)

Job Description:

We are looking for a highly organized and proactive Executive Assistant to play a critical role in streamlining operations and driving efficiency for theatre investment and production company. This position is responsible for managing investor relations, maintaining financial records, streamlining operations, and ensuring the smooth execution of our productions. This role requires, database experience, excellent oral, written and presentation skills, meticulous attention to detail, experience with website platforms, and the ability to independently manage multiple priorities. A passion for theatre and social media/marketing experience are a plus.

Responsibilities:

Investor Relations:

• Treat confidential information with discretion and maintain the highest level of professionalism.
• Professionally manage email correspondence with investors synthesizing updates into concise, accurate reports.
• Ensure timely communication and delivery of updates, reports, and financial summaries.

• Maintain detailed records of investor participation, contributions, and returns, ensuring accuracy and transparency.

Financial Management:

• Monitor and organize investor contributions and returns.
• Understand bookkeeping principles and track financial data.
• Create and maintain a relational database to generate organized, clear financial summaries.

Database & Systems Management:

• Lead the migration and management of company data to a new relational database system.
• Store all producer, investor, and production information and supporting files for easy online access.
• Evaluate and suggest alternative tools/software to optimize processes.
• Implement improved workflows and systems to enhance efficiency.

Website Management:

• Periodically update the company's website (using Squarespace), including production information and event details.
• Ensure the website remains up-to-date, functional, and aligned with the brand’s goals.

General Administrative Support:

• Provide general administrative support, such as scheduling meetings and managing correspondence.

• Strong understanding of bookkeeping principles and the ability to track financial data and generate summaries.
• Demonstrable proficiency in word-processing, spreadsheets, presentation, cloud-storage, and data software (Google Suite and MSO Suite) 
• Excellent written and verbal communication skills, with experience in email correspondence and creating professional investor updates.
• Strong relational database management skills.
• Familiarity with Squarespace or similar platforms; experience in updating and maintaining website content.
• Ability to learn new tools, systems, and processes to improve efficiency.

• Initiative to recommend and implement improved workflows or software.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently while maintaining regular communication.
• Passion for theatre is a plus!