Office Manager

Why work with YWCA Seattle King Snohomish?

YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.

We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!

At YWCA Seattle | King | Snohomish (“YWCA”), our mission is dedicated to eliminating racism,

empowering women and ensuring all people in our community have the opportunity to thrive.  

Our programs include providing for housing stability, economic advancement, and health & safety.

In addition, we offer holistic, integrated, client-centered services and help individuals and families

build independence and self-empowerment in the most critical parts of their lives.

In addition to these direct services and programs, the YWCA provides education and advocacy for our clients and communities.

POSITION DESCRIPTION:

The Office Manager provides general administrative support for the Regional Office and is responsible for overall office functions that include: clerical, bookkeeping, record-keeping, and reception. 

• Office Management
• General Administration: Oversee office operations to ensure an efficient, professional environment that supports organizational goals. Process incoming and outgoing mail.
• Supplies Management: Maintain inventory of office supplies and equipment, managing vendor relationships to ensure cost-effective purchases.
• Record-Keeping: Organize and maintain physical and electronic files related to office operations, personnel records, and other essential documentation.
• Reception & Communications: Serve as the first point of contact for visitors and inquiries, providing information about the organization’s mission and programs.
• Event & Meeting Coordination: Arrange logistics for internal meetings and external events as needed.

• Bookkeeping: Prepare and make bank deposits. Serve as the primary check request liaison for the Renton Regional Office. Maintaining accurate records in the accounting software.
• Payroll Assistance: Support payroll processing, including data entry, record-keeping, and communication with staff regarding timesheets and related inquiries.
• Financial/Data Reporting:Ensure required copies of all reports, revenue and expense information are provided to YWCA Finance Department.
• Budget Tracking: Monitor budget expenditures for projects and grants, ensuring accurate tracking and alignment with grant requirements and organizational goals.

• Answer and direct phone calls, emails and other forms of communication.
• Schedule meetings, appointments and conference calls.
• Greet and assist visitors in a professional and courteous manner.

• Commitment to social justice, including sensitivity to the needs of residents and staff from diverse cultural and economic backgrounds.
• Participate and provide leadership in various ways for the agency’s Social Justice Initiative.
• Support the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism, and other oppressions play out in institutions and systems.
• Use the lens of social justice to review policies and procedures.
• Shows demonstrated ability to interact with people of different cultures.

• AA degree preferred or equivalent experience in accounting, bookkeeping and non-profit administration including contract management.
• Strong computer skills, including proficiency in Microsoft Office. 
• Ability to prioritize and manage multiple tasks.
• Meet deadlines with minimal supervision.
• Excellent customer service skills for interaction with YWCA staff, funders, government agencies and program participants.

• Foster a collaborative and results-driven culture, encouraging innovation and efficiency within the department.
• Work across multiple departments, from Property Operations, Facilities, Finance/Administration, and Community Initiatives to address and solve problems.

• Continuously exchanges information through listening and talking with agency staff, employers, elected officials, and community members.
• Frequently moves locations both within the workspace and in the community.

Benefits

Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans.

At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan. After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

YWCA Seattle|King|Snohomish is an Equal Opportunity Employer

YWCA encourages applicants with a variety of experiences to apply!

At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity.

Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.

Mental Health Considerations

All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.

Equal Opportunity Employment

YWCA Seattle King Snohomish is an Equal Opportunity Employer.  To read more about this, view the EEO is the Law Poster and this EEO is the Law Poster Supplement.

For more information

Contact us at careers@ywcaworks.org with any questions or if you need accommodation for your application.